Introduction

Use the Voiding Cheques form, as shown in the picture below, to cancel cheques. This form shows all cheques in the system starting with the most recent cheque. There are two check boxes on the right hand side. The first is used to indicate that the cheque should be voided. Putting a check in the second box will cause the bill to be deleted.

Using this form

Find the cheque you wish to void and put a check into its Void Chq box that is in the second column from the right. The Del Bill box will be checked automatically. Deleting the bill is needed when the cheque has to be changed or if the bill was entered and paid twice.

If the check is removed from the Del Bill box, then the bill will be set back to registered and a new cheque will be issued on the next cheque run. This is useful when a cheque was accidentally destroyed and must be reprinted.

Printing the Registers

Once you have chosen the cheques to be voided, click the Print button to view the registers. If the bills are not set to be deleted, then there will only be the Cheque Voiding Register. The Deleted Bill Register will not print.

Updating

Once the reports have been printed and verified, click the Update button to void the cheques. Clicking Cancel will close the form, and you will have to start the process over next time you launch the Voiding Cheques form.