Used on purchase orders, the ship to addresses are needed for each location that receives shipment of an order. For example, each department, school, arena, work yard, or other location that receives products or services that must be paid for using the Accounts Payable system needs their own location code. The address for the location specified on the Purchase Order screen will end up on the printed purchase order.

Why use locations and purchase orders? In the General Ledger, you can limit the accounts to which a user has access. Usually restricted users get access only to the accounts that contain department or location codes of which they are a part; furthermore, the budgets can be restricted as well. For more information, see the Purchase Order page.