Introduction

The Personnel Report Selector form is used to access one of several reports to do specifically with the personnel. The screen shown below gives you the ability to filter out certain people so only those you wish to include on the report will appear.

With the ability to filter out certain employment status types, employees that do not have a station number, and a range of employee names, this allows you to create custom reports. As well, these filters are available for all of the reports in the Choose a Report box on the far right of the form. Before explaining the filtering though, let's look at the different reports that are available.
 

Selecting a Report

• Profiles: Personnel information like contact information, current employer, next of kin, education, and other items that are stored on the Personnel screens.
• Phone List: This is a list of home and work phone numbers, including the name of the employer. Every third line is darker to make it easier to read across the report.
• Mailing Labels: Designed for a label sheet that has 3x10 labels, employee names and, even if they are not complete, mailing addresses will be included on the report.
• Expired Courses: This is the same report titled Expired Sessions by Personnel that is available from the Sessions Report Selector screen. The reason it appears here as well is because this form allows the report to be filtered.
• Expired Flu Shots: Especially important in areas where fire fighters are required to have a flu shot each year, this report lists employees that need a flu shot.  Included will be those that have not had one as well as those that had one that has since expired. A similar report about expired medicals and hepatitis shots is available from the main Fire Watch menu beneath the logo and Fire Department's name.
• List by Birth Date: While organized by month and day of birth, also included is drivers licence information.

Now that each report has been explained, onto filtering of the data.

Filtering

This form allows you to select which records show on each report. Three separate filters have been made available.

• Personnel: Unlike a date filter on the other report selector forms, this personnel filter will only work if both are entered. You can make both the From and To box the same name if you just want a report on that person.
• Employment Status: Data for the Types list is taken from group code 941: Employment Status. Whichever ones are highlighted in black will appear on the report.
• Station: You can choose to include only those who have been assigned a station number. That will remove any dispatchers.

These filters can be used in combination if so desired.