Simple Forms and Reports

 

Simple Forms and Reports introduces you to the features of the many screens you see in the Municipal Tax Manager system.

  • Personnel:  A set of forms that allow you to add or edit personnel.
  • Sessions:  Keep track of the available sessions as well as those that have been held.
  • Vehicles:  Lets you track data on departmental vehicles including maintenance schedules.
  • Standard Codes List (SCL):  The SCL put out by the Office of the Fire Marshal as well as some fire department specific codes like fire station identifiers.
  • Incident Master:  A comprehensive list of screens that put all the information about each incident/occurrence at your fingertips.
  • Equipment:  This form tracks equipment owned as well as general categories of equipment that is assigned to personnel.
  • Inspections:  Keep track of inspections and other fire prevention efforts using this set of forms.

There are several other forms and reports available through the menu system.  Below is a list of the simple forms and reports that have not been addressed in other areas of this help file.


Fire Watch Menu

Fire Code:  Useful when filling out Inspections, it contains the Code and Contravention text as well as access to Corrective Actions that have been entered so far and any available opinions on the code.  Several screens are similar to those available from the Inspections form.
Electronic Transfer:  Sets up the data files to be sent to the Office of the Fire Marshal for a chosen quarter.
Municipal Permits:  This tabbed form is a smaller version of the Permit Master from our Property Management system.  It shows Structures, Permits and Fire Inspections for each property which is useful when trying to determine the value of the property's structures.  This is needed to calculate the estimated dollar loss and estimated dollars saved on the Incident form.
Special Points:  For fire departments that use a points system, this form is used to add in special points that have been earned.


Maintenance Menu

Services:   Lists the types of work available for servicing vehicles.
Hazardous Materials:  Allows you to keep a list of materials deemed hazardous that can be pulled up on the Incident Master on the Haz. Mat. tab.
Streets:  The dispatch tab of the Incident Master has a field called Area Road.  The roads listed in that pull down box are added using the Streets form.
Change Streets:  This form allows you to easily change the street name that is in use by several incidents.  This is a useful tool to correct spelling errors that were made on the Streets form.
Vicinity:  Use this form to add to the options in the vicinity list.  It is not recommended to delete vicinities unless you are certain that they are not in use.


Reports Menu

Equipment:  Lists the equipment entered into the system.
Vehicles:   Prints details for all vehicles.
Services:  Shows a list of the different types of vehicle maintenance.
Upcoming Service:  Lets you quickly see what vehicles are up for service soon.
Codes List:  A quick way to see the Standard Codes List without going into the form.
Personnel:  Several Personnel reports are available with the form this menu option opens.
Sessions:   Opens a form that gives you access to several reports related to Sessions.
Incident Reports:  Prints all incident reports in the system.  If you have many incidents, then this could be a long report.
Report Selector:  Lets you choose options for various reports including the following:

  • Emergency Response Times:  This is a large report that calculates the average times and number of calls for each station, as well as each time period and each portion of the call.
  • Calls by Station and Type Graphs:  Broken down by station, this report shows a bar chart and table of average number of calls for each response type sub group.
  • Type of Emergency Call:  For a chosen time period, it counts the number of incidents with each sub group of response type.
  • Available Personnel:  Part of the Master report, it shows the average number of firefighters that showed up to incidents during different time periods.
  • Incident Breakdown:  Shows critical response information about each incident.
  • OFM Response Documentation:  This report was designed to be printed for the Office of the Fire Marshal according to their specifications.
  • Points and Salary: Calculates the points earned for training and incident attendance.

Monthly Report:  Prints incident and other statistics for a user chosen month.
Incidents Missing Data:  Shows a list of incidents that are missing data and will be excluded on reports generated by the Report Selector.
Incident Time Problems:  Shows all incidents that have calculated times that beyond the ranges specified along the bottom of the report.
Medical Calls:  Prints three reports based on calls with a response type of 71 to 89: Two detail reports and a summary.  The first detail report shows the incident numbers, date, and number of personnel that participated.  The second shows ambulance chasing calls.  That is in when the fire department arrived on scene with respect to the ambulance.  The summary shows a count of incidents and personnel for each response type grouped by year.
Availability:  This lists which fire fighters are available during each part the different time periods: day, night, weekday, or weekend.
Yearly Calendar:  You get to choose between seeing a list of birthdays or a count of incidents for the year.  Double click on a coloured date to get a report for that day.  You can also double click on the name of a month to get a monthly report.
Response Times Summary:  This is a 10-in-10 report that calculates the average response time for each station for each response type by year.
Years of Service:  Personnel who have a hired date entered on their record will show up on this report with their calculated years of service.
Inspection:  Print either all inspection reports or a list of inspections.  You can enter a start and end date for the inspections list.
Call Volume By Grid:  This uses gps data to count the number of incidents for each grid square.  It allows you to select a start and end year as well as a zoom level.  Zoom 1 is looking at the earth from higher up.  A picture of the form is below.

 

Versions:  Available from the Help pull down menu, this report shows recent changes to the Fire Watch II client.


Administration Menu

User Access:  Found under the Administration menu, this allows the administrator to alter the users' access without requiring the administrator to walk through the setup wizard.

 

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