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Introduction This wizard has two uses: Change the receipt date and close off the current receipt batch. If all you want to do is change the date on the receipts, then you
only need Step 1; however, if you want to balance your bank deposit, you will need to complete all steps in the wizard. These steps include adding postdated cheques to the current batch, closing the current batch, printing of
the proof list, cheque list, register and updating the batch. While the adding of the postdated cheques contains a few steps, the rest are fairly straight forward. Let's start now with the first step.
If you just want to change the receipt date, then use the calendar to select the desired date then click the Accept Date and Exit button. Your job here is done. If you are preparing the bank deposit, you will have to click the Next button and keep going. A. Process New Postdated Cheques
If no new postdated cheques have been entered, the computer will skip down to Section B. If no new postdated cheques were entered into the system and no existing postdated cheques have come due, then the computer will skip down to Step 3. B. Add Previously Processed Postdated Cheques to the Current Batch
This message shows up if there exist some postdated cheques that have already gone through their initial end of day registration and have since come due. If there are none, then you will not see the above message. Instead, you will be sent directly to Section D of this step. If you decide to process these now-due cheques, they will be added into the batch as normal cheques and will be assigned to the cashier of your choosing. You make that choice in the next section. C. Choose a Cashier for the Previously Processed Postdated Cheques
D. Add Previously Processed Postdated Cheques to the Current Batch
If new postdated cheques exist and you chose to process them now, this report will be
generated. Print it out and make sure the data is correct. When you close the report, you will be asked if you want to add these postdated cheques to the current batch. If you choose not
to, they will be added to the next batch.
The large box on the right shows all cashiers that have receipts that have not yet been closed. If you only have one cashier, then this is an easy step. You will only be given the option to close All Cashiers. If you want to close off the batch, then just put a check in the check box and click the Next button. If more than one cashier has entered receipts, and there is no outstanding cash receipts batch, then you will get to choose which cashiers to close. You have three options. You can close only the one cashier, all cashiers except one, or all cashiers. If you choose Single cashier, you much select the cashier to close from the cashiers in the box on the right. If more than two cashiers are listed and you want to leave one cashier open to continue receiving cash receipts, then you can choose the All But One Cashier option and then select the cashier that will remain open from the box on the right.
If you or someone else canceled out of this wizard last time it was run, then you will not be given the option to add any new receipts to this batch. You will have to update off the batch
the way it was. Receipts added after the batch is closed will be added to the next batch.
As you click on each cashier, you will see the totals for that cashier for the current batch appear
on the right. Usually you will want to just choose the All Cashiers option and click the Next button; however, you can a print
proof list for each individual cashier if you like. A Tendered
report may also show which may help you balance the till. Once all cashiers have been printed, either individually or all at once, you will be able to continue on to the next step.
If you do not see the Print Cheques Deposit List screen because it was not enabled in the Setup Wizard, then just skip down to the next step.
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[Setup] [End of Day] [PAPP] |
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