Introduction There are several other forms available through the menu system. Below is a list of the simple forms that have not been addressed in other areas of this help file.
AP Menu
Lets the user set purchase orders as complete. This releases the committed amount for the accounts on the Purchase Order.
Effective Date: Lets you change the current effective date as shown at the top of the Menu. On entering the AP, this is reset to the current date. This date will be used for all General Ledger
transactions.
Subsidiary Ledger: This form shows you the status of a single account. You can print a subsidiary ledger report for the account selected on this form or for all accounts. This is important for those
who use the Accounts Payable as a subsidiary ledger and do not put full details into the General Ledger.
Administration Menu
Only users listed on this form can log in to the Accounts Payable system.
Credit Cards: To be able to indicate that a bill has been paid with a credit card, you must have credit cards in the system. This form will allow you to add and edit credit card information as long as credit
cards have been enabled in the Setup Wizard.
Credit Card Reconciliation: Like the Bank Reconciliation in the General Ledger, this form verifies the entries on the credit card statement against the bills that were paid by the credit card. If not
enabled, it can be made available using the Setup Wizard.
PO Authorization: If a user is trying to enter a purchase order that will exceed their allotted budget amount, head office can use this form to let the user proceed with the purchase order.
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